Administration

Report Writing at Camp

Written by Patti

I remember being a counsellor, thinking “man, I wonder what my director does all day?
They pop in and out of programs, I know they talk to parents and stuff… and I know they do announcements… is that it?”

Turns out there’s a *little* more to it than that, isn’t there? (insert knee slaps and snorting laughter here).

A big part of being a camp director is documentation. Documenting EVERYTHING.

 

 

The staff all have areas they’re responsible for recording, but for a long time, I didn’t have a quick, easy way to record my own observations and thoughts each day for me to reference later on.

The staff filled out:

  • Activity logs (swimming, boating, etc.)
  • Cabin logs (recap of the day, things about campers or program worth noting, but not worth an incident report)
  • Incident/ Accident reports
  • Disclosure reports
  • Med logs (nurse)
  • Temp logs (kitchen)

I (or anyone else who drove the camp vehicle) would fill out the vehicle log, and the assistant camp director (who moonlighted as the programming director) would complete a daily log, and then of course there were the miscellaneous logs, visitor log, iPad sign out, etc.

BUT

I really wanted a way to capture the day on one simple page so that I could look back the following September, January, or May and get a snapshot of the day.
I also wanted something to refer to when I was writing mid & end of summer staff evaluations as well as the end of season report.

It made sense to me to have my ACD weigh in on the day. So we would either take turns completing the form, or just add to the others notes.

Here’s the blank document

This really helped me get a snapshot of the day/ summer when I was sitting down in the fall to write my EOS report (I also kept seperate notes specifically for the EOS report).

It was super easy to create, I just made a word doc, and filled in the camp day, session, and calendar date using mail merge, and put it all in a duo-tang. I included one for every single day at camp, including staff development and ‘day zero’s’, the days before campers arrived.

If you’d like a copy of the word doc, and the excel spreadsheet for the mail merge, just drop me a line and I’ll be happy to send it along.

What logs and reports do you keep at your camp? I’d love to hear about it, tell me all about them in the comment section below.

 

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